The Zimbabwe Council for Higher Education (ZIMCHE) was established by an Act of Parliament, [Chapter 25:27], in 2006, to promote and co-ordinate education provided by higher and tertiary institutions, superintend over standards, act as a regulator in the determination and maintenance of examinations, academic qualifications and research.
OVERALL PURPOSE OF THE JOB
To support the Director Administration in respect of the management of the Council’s Company Secretarial function, and related duties. The function also provides administrative support to the Administration Director.
The successful candidate will assist the Administration Director with the following;
- Coordination and preparation of Council, Committees, and Executive Management Committee (EMC) meetings.
- Production of flawless minutes for the Council, Committees and EMC.
- Producing accurate minutes of meetings and ensuring sign-off and circulation.
- Maintain an up-to-date Council work programme(s) and coordinate with all main Committees.
- Organising and facilitating the induction and training of Council members.
- Assist in the preparation of the AGM
- Circulation of resolutions and amendments.
- Ensure effective electronic and filing and record keeping of all Council records.
- Creating and managing a minute database.
KEY COMPETENCIES
- Good organizational skills
- Attention to detail
- Ability to maintain confidentiality
- Enthusiasm, self-motivation, and initiative
- Flexibility and willingness to step in where needed
- High level of written and oral communication skills
- Excellent interpersonal skills and the ability to establish a rapport
- Ability to recognise and respond quickly to problems
- Ability to work with minimal supervision and as a team player.
QUALIFICATIONS AND EXPERIENCE
- A graduate of the Corporate Governance Institute & Accountancy in Zimbabwe (CGIAZ) or (CGI).
- Minimum degree level: master's degree level, plus the CGI qualification.
- Should have studied Corporate Secretaryship practitioner amongst others.
- Five ‘O’ Level passes
- At least 2-3 years’ experience in office systems and procedures, some of which will have involved providing administrative support at a senior level.
- Substantial experience in corporate secretaryship function.
- Substantial experience in information management including gathering, handling, communicating and storage of electronic and paper-based information
- Experience in managing diaries, travel schedules and work programmes under pressure.
KNOWLEDGE AND SKILLS
- An understanding of Governance and Corporate secretaryship matters
- The ability to manage and nurture external relationships
- Good understanding of the principles of customer care
- Proficient in the use of IT packages including word processing, e-mail, presentation packages, databases, electronic calendars
- Ability to prioritise and organise own and others’ work effectively to meet deadlines.
APPLICATION PROCEDURE
Interested candidates should submit copies of their applications, giving full personal particulars, which should include full names, university results to date, “O” level and “A” results National Identification Number, place and date of birth, date of availability, telephone numbers, names, and addresses of three (3) referees, certified copies of academic qualifications and transcripts.
Candidates are expected to upload their applications to the following email, humanresources@zimche.ac.zw not later than 21st of July 2023.
Offer ended on July 21, 2023
